WhatsApp order automation · text · photo · PDF · voice

OrderCopilot

A WhatsApp ordering assistant for wholesale and cash & carry businesses — it turns typed messages, handwritten order-sheet photos, scanned PDFs, and voice notes into clean, confirmed, ERP-ready orders, in whatever language the customer uses, with no app or portal to install.

Text · photos · PDFs · voiceMatches your catalogFlags mistakes firstExports to your ERP
Try the live demoWhatsApp +49 1515 8224846

1 / 5Typed message, parsed line by line

Live demo · try it now

Send a real order and watch it come back confirmed

These are The Rose Cafe's sample orders. Every item is in the demo catalog, so you get the full flow: reading, catalog matching, a priced summary, and confirmation.

Demo number+49 1515 8224846
  1. 1Open the demo chat on WhatsApp
  2. 2Send any sample below: text, photo, PDF or voice note
  3. 3Tap ✅ Done, answer any question, and confirm

Asked for your account number? Reply 1001, The Rose Cafe's demo account.

Open WhatsApp chat
QR code that opens the demo chat on WhatsApp

On a computer? Scan with your phone to open the chat with a sample order already typed.

TextTyped message

Hi! 3 baked beans, 2 ketchup and 2 crisps

Send in WhatsApp
PhotoHandwritten order note
Handwritten order: KCC-001 Cola 330ml 2, KCC-013 Flour 10, KCC-025 Milk Chocolate 20

Cola 330ml ×2, Flour ×10, Milk Chocolate ×20

Download · 108 kB
PDFCatalogue order sheet

9 lines, from Cola to UHT Milk

Download · 3 kB
Voice noteSpoken order, 0:09
0:09

“…four white sliced bread, one box of teabags, and two cases of cola.”

Download · 77 kB

The opportunity

Customers already order on WhatsApp. Now the workflow runs itself.

Messages in every format

  1. manualRead the message, photo, PDF or voice note
  2. manualCall back to clarify unclear items
  3. manualCheck stock item by item
  4. manualType up an order summary
  5. manualForward it to the right team

Staff time goes into routine processing, during business hours only.

End-to-end workflow

Every message becomes a confirmed order

Six steps, grouped into four jobs. The system only asks the customer for what's missing.

Understand

Validate

Complete

Manage

Step 1 / 6Order arrives
“3 baked beans, 2 ketchup…”
order-sheet.jpg
catalogue-order.pdf
Voice note · 0:09
Order Copilot

Result: a clean, traceable order, with no routine manual processing.

Flexible deployment

Connect it to your ERP, or run it on its own from day one

WhatsAppCustomers
OCOrder CopilotSame customer experience
Your ERPvia API

Automatic two-way exchange of:

  • Orders and order status
  • Customer records
  • Product master data
  • Inventory availability

Central admin dashboard

Operational control in one place

Search, monitor, manage and export, without switching tools. Click around.

1 in progress2 confirmed1 need attention

Live orders

  • #1047Bayview Fish & Chips12 itemsChecking
  • #1046Nazma's Corner Shop7 itemsConfirmed
  • #1045The Rose Cafe18 itemsNeeds attention
  • #1044Pizzeria Bellini11 itemsConfirmed

Business impact

Faster and more consistent, with less repetitive work

24/7Orders accepted at any time
Less workRoutine processing is automated
Fewer errorsStructured extraction and confirmation
Lower costLess staff time and operating effort
Faster flowOrders reach the right team sooner